Dictionary Updates up to 0000004K (For upgrades after 0000004K click here)

You are strongly advised to keep the dictionaries in Recorder 6 updated to the most recent version. The R6  dictionary is based on the UK dictionary maintained by the NHM and is the same dictionary in a slightly  different format as used  by the  NBN Atlas, Indicia  and  some other systems.  You should backup the R6 database before doing the update. Queries and issues should be posted  on the Forum.    Click here for a  detailed explanation of how dictionary upgrades work.

Preparation for  Update

• Download the dictionary upgrade kit
• The Upgrade Kit was last updated in November 2011 to  Recorder 6 Dictionary Upgrade Kit version 4. If you are using a previous version then you must download and unzip the latest files to your hard drive. Using an earlier version will corrupt your dictionary.
• Download the upgrade  files you need from the list below. Files can contain  upgrades earlier that the ones you need and there is no need to delete the any already processed.
• Save each file to a temporary location on your computer.
•  Unzip each file you intend to run and transfer them to the \Dictionary Upgrade Kit\Scripts
   folder. You can save downloaded file in  the  \Dictionary Upgrade Kit\Scripts
  folder and unzip them there (just one unzip ), but  if you do so  you must remove the file actually downloaded before running the update.  Please see below for  details of the files which need to be in the  scripts folder.

Running the Upgrade:

The unzipped files will either have a .zip, .sql or .ini  file extension and will have a filename of 8 characters (eg 0000004C.zip, 0000004D.ini, or 0000004E.sql). While five files is normal some upgrades may contain additional files. Some older upgrades do not have the .ini files.   This will not affect the upgrade, but the progress bars will not be displayed. Do not rename any of the files and do not unzip any files twice  - there must not be any .mdb files in the scripts folder.

• Once you have downloaded the files needed you are ready to run the upgrade.
• You may unzip and run several upgrades together, but it is recommended that you run 00000015to1N separately, because this is an extremely large upgrade.
• PLEASE NOTE that to install dictionary upgrades 0000000J to 0000003B you must have upgraded to version 6.14.4 or above.  To install upgrades 0000003C to 0000003T you must have upgraded to 6.25.1 or above, and to install upgrades 0000003U or above you must have upgraded to 6.26.2 or above.
• Run the upgrade
• Double click on the DictionaryUpgrade.exe file. If you are using a trusted connection (windows authentication), then the upgrade should  proceed. Otherwise you may be requested to enter an appropriate SQL Server login. The length of time an upgrade takes depends on the number of changes it includes. They may take only a few minutes or an hour or more. After the upgrade check by opening ‘About Recorder 6’ from the R6 help menu that the ‘dictionary version’ is the latest one.
• Rebuild indexes. Once the upgrade has completed go to Tools - Database Tools in Recorder 6 and rebuild the taxon name, taxon group, taxon synonym and taxon designation indexes. Note that the order in which the indexes are rebuilt is very important. Rebuild taxon name first followed by taxon group and taxon synonym and finally taxon designation. From v 6.19 onwards it is the order in which the indexes are listed in database tools.  Depending on the power of your computer(s) and the speed of your network, where applicable, the rebuild of the taxon group index may take 20 minutes or more to run. The rebuild of the other indexes should take less time. If you are  processing multiple upgrades then the index rebuilds only need to be run after the last upgrade.

Update  Files  - Provided free of charge to R6 users with legitimate site ids for use in updating their R6 Dictionary tables.  

0000004F - 0000004K (Needs  R6 version 6.26.2 or above)  - click here further detail
0000004C - 0000004E (Needs  R6 version 6.26.2 or above)  - click here further detail
00000049 - 0000004B (Needs  R6 version 6.26.2 or above)  - click here further detail
00000046 - 00000048  (Needs  R6 version 6.26.2 or above)  - click here further detail
00000041 - 00000045  (Needs  R6 version 6.26.2 or above)  - click here further detail
0000003Y - 00000040  (Needs  R6 version 6.26.2 or above)
0000003U - 0000003X  (Needs  R6 version 6.26.2 or above)
0000003C - 0000003T   (Needs R6 version 6.25.1 or above)
0000001O - 0000003B   (Needs R6  version 6.14.4 or above.)
00000015 -  0000001N  (Needs R6 version 6.14.4 or above. Very large so run separately
0000000I  - 00000014 (Needs R6 version 6.14.4 or above)
00000000 - 000000H